Detailed instructions for submitters

INCF invites applications for seed funding in three main categories; project grants, workshop grants and travel grants. On this page you will find all the instructions needed to submit an application.

Table of contents:
Project grants
Workshop grants
Travel grants

Project grants

Applicants should

  • Complete the Google form INCF Seed Funding 2017 - Project by March 16, 2017.
  • Email their project plan PDF (see details below) as an attachment to funding@incf.org by March 16, 2017.

Detailed explanation of what is required for each section of the application

Also available for download: Detailed instructions for submitters - project grants (pdf) 

Please contact us on funding@incf.org if you have any more specific questions.

Lead applicant

This is the main applicant of this project (who must be located in an INCF Governing Member country). Please provide an email address and phone number in case we need additional information. After entering the name of your institution and department, select the appropriate INCF country in the dropdown list.

Collaborating team (public, if awarded)

Give a brief description (1000 characters including spaces) of the team which will perform this project, including their national and institutional affiliations. This will help the reviewers to evaluate whether this team can realistically achieve the proposed project in the given time schedule, how international collaborations are being leveraged, and how this may establish new connections within the community.

Project title

Give a brief, descriptive project title.

Abstract (public, if awarded)

In 1500 characters (including spaces), provide an abstract of your proposed project. Please focus on what you will deliver and how, and what its impact on the field will be. Briefly describe the relevance of the project for neuroscience and neuroinformatics. Remember that this summary will be used as a ‘public abstract’ so please refrain from including any confidential information that you do not want to share globally.

Outcomes

Provide the expected outcomes from your project. For example, specific descriptions of information exchange, pilot study data and how it will be used, tool development including who will use it and how, educational content development, neuroinformatic tools integration. Please be very specific to allow reviewers to adequately assess the impact of your plan.

Relevance for neuroscience and neuroinformatics communities

In 1500 characters (including spaces), explain how this project will help advance the field. Why is it important to perform this work now? How will the knowledge gained from this project benefit and drive forward the neuroinformatics and/or neuroscience communities? How does this project align with INCF’s mission and strategic objectives?

Budget and justification

You can only enter numbers into this field. Between 2000 USD and 20 000 USD is available per grant but we ask that you be as specific as possible with your budget. Under justification it is sufficient to just write the types of costs and the amounts. Provide enough information so the reviewer can judge whether this is important for the project. Please state any other funding that may contribute to this project at this time or during its future development.

For example, a proposal on development of a new neuroinformatics tool could include: data analysis/statistician xxUSD, software development xxUSD, documentation and testing xxUSD.

Note:

  • the final payment will not exceed the awarded amount regardless of actual costs
  • budgets are expected to be realistic and modest
  • where travel expenses are included, it is expected that travel is via public transport (unless this is unavailable) and standard class air fares.

Legal entity for contract

Enter the name of the organization which will sign the INCF contract if this project is funded. The organization shall invoice INCF for the grant according to the payment specification.

Project plan

The second part of the application is a brief project description and plan which can be written in any word processor. It should be saved and submitted as a separate PDF file.

The project plan should be a maximum of 3 pages including references and figures. Use font size of 12 points, single line spacing and normal margins for your main text.

It is possible to include images, graphs, tables or other illustrative forms if this helps to explain your project more clearly. Just verify that this is properly saved in the PDF file you create so that the reviewers will be able to see all the information.

The project plan should use the following headings:

  • Background / Current context
  • Aims
  • Methods
  • Project plan and timeline
  • Synergies for the field and INCF
  • Future directions
  • References

Background / Current context (approx ½ of a page)

Give a short description of the field and its current status. State why this project is relevant and timely.

Aims (approx ½ of a page)

Give the specific goal(s) of your project.

Methods (approx ⅓ of a page)

Provide a short description of the methods or techniques your project will use. This may not be relevant for all types of projects - if so, this section can be omitted.

Project plan and timeline (approx ⅔ of a page)

This section should describe what you will do in your project and a time schedule of when each step will occur. Note that projects must be completed within a year of award of funding. A clear connection of each step with your Aims is very helpful for the reviewers who will use this section to determine whether the project can be realistically achieved within the timeline.

Synergies for the field and INCF (approx ⅓ of a page)

We are especially looking to fund projects that will move the field forward or projects that would not be achievable unless partners collaborated towards a common goal. Projects which clearly further INCF’s Strategic Objectives are of particular interest.

Dissemination and plans for sharing data/code/materials (approx 1 paragraph)

Please describe your plans for the hosting and public sharing of all source code, data, reports, training or other materials resulting from this project. Also, describe how you will disseminate information about the project and its deliverable to the international community. Where relevant, the proposal should include plans for training the community in the use of a new product, such as a tutorial for a new software tool.

Future directions (approx ⅓ of a page)

This section concerns the sustainability of the project. After the funding period ends what will happen to this project? Will this lead to a project that can acquire large-scale funding which will further advance the field?  If this project relates to facilitation of a subsequent larger project, for example this is a pilot study or convening a consortium meeting to pursue a project idea, please state how this award would help facilitate the seeking of additional funding in the future and from where such funds may be obtained.

References (approx ⅓ of a page)

We do not require any specific reference style for this plan but please follow the standard practice for citation of external sources, especially for the Background section.

Submission

Submission is automatic when you enter information into the form. You can update your responses until the deadline. Once you have entered all the required information in the Google Form, email your project plan PDF as an attachment to funding@incf.org by March 16, 2017. Name the file with the lead applicant's last name, e.g. 'Carlson.pdf'.

If your application is funded

Project applications will get 100% of funds following the award.

Workshop grants

Applicants should

  • Complete the Google form INCF Seed Funding 2017 - Workshop by March 16, 2017.

Detailed explanation of what is required for each section of the application

Also available for download: Detailed instructions for submitters - workshop grants (pdf) 

Please contact us on funding@incf.org if you have any more specific questions.

Lead applicant

This is the main applicant for this workshop (who must be located in an INCF Governing Member country). Please provide an email address and phone number in case we need additional information. After entering the name of your institution and department, select the appropriate INCF country in the dropdown list.

Collaborating team (public, if awarded)

Give a brief description (1500 characters including spaces) of the team which will arrange this workshop, including their national and institutional affiliations. If possible, also list the intended speakers or invitees, including affiliations. This will help the reviewers to evaluate whether this team can realistically manage to hold the proposed workshop in the given time schedule, how international collaborations are being leveraged, and how this may establish new connections within the community.

Project title

Give a brief, descriptive project title.

Abstract (public, if awarded)

In 1500 characters (including spaces), provide an abstract of your proposed workshop theme and goals. Please focus on what you will deliver and how, and what its impact on the field will be. Briefly describe the relevance of the workshop for neuroscience and neuroinformatics. Remember that this summary will be used as a ‘public abstract’ so please refrain from including any confidential information that you do not want to share globally.

Outcomes

In 1500 characters, provide one or several expected outcomes (list form) that your workshop will generate. For example, information exchange or transfer, establishment of new collaborations, development of software or educational content. All workshops will also be expected to generate a meeting report. Please be very specific to allow reviewers to adequately assess the impact of your plan.

Relevance for neuroscience and neuroinformatics communities

In 1500 characters (including spaces), explain how this workshop will help advance the field. Why is it important to hold this meeting now? Will it benefit information exchange, collaboration, education, or other community-directed activities? How will the knowledge gained and/or transferred in this workshop benefit and drive forward the neuroinformatics and/or neuroscience communities? How does this project align with INCF’s mission and strategic objectives?

Budget and justification

You can only enter numbers into this field. Between 2000 USD and 20 000 USD is available per grant but we ask that you be as specific as possible with your budget. Under justification it is sufficient to just write the types of costs and the amounts. Provide enough information so the reviewer can judge whether this is important for the project. Please state any other funding that may contribute to this project at this time or during its future development.

For example, a proposal on hosting an international conference: venue rental xxUSD, promotion xxUSD, printed material xxUSD, flights for Y people xxUSD, etc. 

Note:

  • the final payment will not exceed the awarded amount regardless of actual costs
  • budgets are expected to be realistic and modest
  • where travel expenses are included, it is expected that travel is via public transport (unless this is unavailable) and standard class air fares.

Submission

Submission is automatic when you enter information into the form. You can update your responses until the deadline, March 16, 2017.

If your application is funded

Workshop applications will get 100% of funds following the award.

Travel grants

Applicants should

  • Complete the Google Form INCF Seed Funding 2017 - Travel by March 16, 2017.

Detailed explanation of what is required for each section of the application

Also available for download: Detailed instructions for submitters - travel grants (pdf)

Please contact us on funding@incf.org if you have any more specific questions.

Lead applicant

This is the person (traveller or host) who will make the expense claim. Note that either this person or the partner must be based in an INCF Governing Member country. Please provide an email and phone number in case we need additional information.

Partner

This is the other person (traveller or host) involved in the travel, who is not making the expense claim. For the host (as lead or partner), please give specific details about the location and contact details so the reviewers can easily evaluate whether this is an appropriate environment.

Start and end date

When will your travel occur? All travel must be completed and expense claims received by December 31, 2017.

Purpose of travel (public, if awarded)

In 1500 characters (including spaces), explain the purpose of your travel. Be as specific as possible about what you will do during this time, and briefly describe the relevance of the travel for neuroscience and neuroinformatics, for example relating the activities and main outcomes to INCF’s mission and/or strategic objectives. This will help the reviewers evaluate the application and justify its funding. Remember that this summary will be used as a ‘public abstract’ on the INCF website so please refrain from including any confidential information that you do not want to share globally.

Outcomes

Provide one or several outcomes (list form) that your travel will lead to. For example, information exchange, establishment of new collaboration groups, information transfer, development of software or educational content.

Relevance for neuroscience community and INCF

In 1500 characters (including spaces), explain how this travel experience will benefit the neuroscience community. Why is it important to make this trip now? Will the knowledge gained from this trip help further your research or in some way be beneficial to the neuroscience community as a whole? For example, will it benefit information exchange, collaboration, education, or other community-directed activities? How does this travel align with one or more of the INCF strategic objectives?

Budget and justification

You can only enter numbers into this field. We ask that you be as specific as possible with your budget. Under justification it is sufficient to just write the types of costs and the amounts. For example, Flight xxUSD, Hotel xxUSD, Training program tuition xxUSD. If converting from another currency, please state the conversion rate.

Note:

  • the final claim cannot exceed the awarded amount
  • budgets are expected to be realistic and modest
  • claims must relate to public transport (unless this is unavailable) and standard class air fares. If the traveller wishes to travel at a higher class, INCF will reimburse the standard class equivalent upon production of an equivalent travel quotation.

Submission

Submission is automatic when you enter information into the form. You can update your responses until the deadline, March 16, 2017

If your application is funded

Travel grants will get funded when travel is concluded and following receipt of an expense claim with original receipts. Expense claims must be submitted within 3 months of travel, and before December 31st, 2017.